The Council shall consist of the following: – the Council shall appoint The Chairperson, Secretary and Treasurer. Each year those officers shall be reappointed, or replaced, by decision of the Council.
Two Directors shall be appointed by the Council, after the AGM each year, to serve for one year. Those same Directors shall be reappointed, or replaced, by decision of the Council. Directors will be members of the Council.
The following shall be members of the Council by virtue of their office. Their respective Sections AGM will elect them to those offices. These officers shall cease to be members of the Council when they no longer hold their office. However, they may stand for election as ordinary members of the Council, within the numbers laid down.
The Ladies’ Secretary, Captain, Vice-Captain and Fixtures Secretary. The Men’s Secretary, Captain, Vice-Captain, Fixtures Secretary, Membership Secretary, Devon County Rep and Maintenance Manager.
There shall be two ordinary members, not officers, one of which shall be a lady, and the other a man, who are elected at the Club AGM, and may stand for re-election each year.
The Council will normally meet every month to deal with current business, to receive progress reports from Council members with specialist responsibilities and the Section Secretaries, to consider proposals, problems and disciplinary matters concerning members and bowling activities, and to decide the appropriate action to be taken in cases of complaint or dispute.
The Council may arrange a Special General Meeting of the Association at any time by giving at least fourteen days’ notice to members.
At the request of the Men’s, or the Ladies’, Section Committee. or at the request of at least ten percent of the members of the Association, the Council must make arrangements, within twenty-one days, to convene a General Meeting of which at least fourteen days’ notice must be given.
The notice of every General Meeting must specify the reason for calling it and the business to be dealt with. No other business may be dealt with at the meeting.
The Company Annual General Meeting of the Association relates to the business of the Association as a registered company; and is conducted to comply with the requirements of the Companies Acts. The meeting will normally be held in April (hereafter called the Company AGM) to receive the Statement of Accounts for the year ended the previous 31st March. To receive the reports of the Council and auditors. To appoint auditors, to elect members to the Council. To deal with any other business, of which at least twenty-eight days prior notice has been given, in writing, to the Association Secretary, and which is included in the agenda.
An Extraordinary General Meeting of the Association is held in April (hereafter called the Club AGM). It is the occasion for receiving reports from retiring officers and delegates on the season’s bowling activities and achievements. For the presentation of trophies, cups and other prizes. For the formal announcement of the names of officers and members to serve on Selection committees, Section Committees and as representatives for Devon County Indoor Bowls Association purposes, for the next year. Other business relevant to bowls playing and its administration may be dealt with, provided at least twenty-eight days prior notice has been given, in writing, to the Association Secretary, and it is included on the agenda.
QUORUMS
At all General Meetings of the Association seven members constitute a quorum for all agenda items to be dealt with, but with less than seven only the business of receiving reports, and the election of officers and members for committees may be completed. For Council meetings a quorum will be one-half of the number of members plus one.