MENS’ AND LADIES’ SECTION COMMITTEES
The arrangement of bowls matches and bowls sessions, entries to leagues and competitions, the preparation of fixture lists, as well as the appointment of representatives to the Devon County Indoor Bowls Association, is shared between a Mens’ Section Committee and a Ladies’ Section Committee; whose decisions on any question or dispute, connected with competitions and matches, are final.
Both the Mens’ and Ladies’ Sections appoint their officers for the next season at their respective annual meetings. These are held before the Club AGM, which is held in April. Each Section elects a President, Secretary, Captain, Vice-Captain, Match Secretary, League Secretary(s) and up to five other members. All appointed committee members have a right to vote. The appointments lapse at the end of the season following. If not disqualified by holding an office or committee position in another indoor bowls club, past office holders are eligible for re-election.
Candidates for election must be proposed and seconded by other members in their section. Nomination lists for entering the appropriate details will be prepared by the Section Secretaries and displayed on notice boards early in March. A proposed member should sign the list to confirm willingness to serve: so that the list will be a sufficient record for voting purposes in the absence of the proposer or seconder at the Section Annual Meeting. If insufficient candidates are listed beforehand. nominations may be made at the Club AGM.
Section Committees ensure that all bowls activities comply with the laws, rules and conditions laid down by the National and County Associations and any additional rules of the club, league, or other matches, Members should observe the directions of the Section Committee at all times.
Any vacancy, which occurs in a Section Committee during the year, may be filled directly by the Section Committee concerned.
Selection Committee members will be appointed at the Section AGM, each section, men and ladies, will have its own Selection Committee, consisting of its Captain, Vice-Captain and three other members. The Ladies’ Selection Committee will select players for all ladies teams, and the Mens’ Selection Committee will select players for all mens’ teams. Players for mixed matches will be selected by any two persons from the Ladies’ and Mens’ Captains and Vice-Captains.
Separate Selection Committees choose representative teams for men and ladies. League secretaries either are elected or co-opted members, appointed to organise club competition fixtures, to maintain up to date league tables and to see that games are played and scored in accordance with club rules.
The duties of the League Secretaries are as described in Appendix L.
Rinks are reserved on a regular basis throughout the season for National and County competitions, for friendly matches and for club league fixtures. Details appear in the fixture booklet. Green fees for all these fixtures are payable in cash by the players selected and are collected at the start of each game by the Skips.
ROLL-UPS
Roll-ups can be booked in the rink booking register. The green fee is paid in cash to the duty steward before play commences. Information and rules regarding roll-up sessions is contained in Appendix B
A rota of volunteers Stewards for roll-up sessions, shown in the fixture list, is compiled at the beginning of the playing season. The duties of a Roll-up Steward are described in Appendix F
A chief steward wiIl be elected, for the year, at the Mens’ Section AGM. He/she will be responsible for organising the stewards’ duty rota, and all other matters affecting stewarding. He/she should refer any unresolved difficulties to the Management Council.
When using the envelope remittance system (involving an envelope to deposit payments in the special letter box slots provided) members must ensure that sufficient information is written on the envelopes, or enclosed inside it, to enable the Treasurer or Cashier to correctly identify the payment, and the person paying, against an outstanding debt or an amount due to the Association. Green fees information should include date of event, name of Skip, type of match, session time, total amount enclosed and any other relevant information. If the Treasurer is not able to identify the source and reason for a payment because of incomplete details, the debt cannot be cleared in the Club’s financial records.
If a member of another indoor bowls club plays in a competitive match or competition as a representative of that club, he/she may not also represent the Dawlish Association in the same league or competition at any time during the rest of that season. Conversely, a member who has represented the Dawlish Association in a competitive match will be guilty of unethical conduct if he/she subsequently plays in the same competition as a representative of another club during the same season.